There has been a popular trend of events moving from offline (in-person) to online. Webinars or Virtual Events have been very attractive for event organizers because they are much easier to conduct, they require less money to run, and they can reach a wider audience.
Juven is an online event and membership management platform. Creating a Virtual Event on Juven can be done in a few easy steps.
Step 1. Choose a video conferencing software platform
Firstly, to host a Virtual Event an event organizer, such as yourself, would require video conferencing software to conduct the actual event online. Some popular video conferencing software platforms include:
- Zoom
- Skype
- Google Hangouts
From my personal experience I’ve used Zoom the most for virtual events both as an attendee and as a speaker/organizer. For this guide we’ll be using Zoom, but any online video conferencing platform should work fine on Juven, especially if it has a sharable meeting link.
Step 2. Get your account setup on Juven
Once you have chosen your platform of choice, you then would move on to create the event on Juven.
If you haven’t yet registered your business on Juven, you can do so on Juven.co without any setup costs.
You can signup right now here or log back in here:
3. Create your event on Juven
Once you’ve registered for an account on Juven, you can then create your first event. Visit the ‘Events’ section of your organization dashboard and click ‘Create New Event’.
The event creation will walk you through the details you need for your event, such as the Banner Image, Event Title, Description, etc.
In the description we recommend posting information about the format of your event and what video conferencing platform you will be using:
Note: I don’t suggest that you publish your Zoom Meeting link directly into the event description. If you do that then people can join the event without RSVPing. I suggest sending the Meeting link to your confirmed attendees over email, using Juven’s built-in Email feature, on the day of the event. I will show you how to use the Email feature shortly.
Next I suggest that you add the name of the video conferencing software into the Address field:
If your Online Event Software uses a password for access then you could post your Meeting link here under Address then send the password to your confirmed attendees using the Email feature on Juven.
You can choose to create any number of ticket types for your event, including paid tickets and members only tickets:
We currently enable the following currencies for paid tickets: CAD, USD, HKD, SGD, CNY, GBP, and EUR.
If your event has free tickets only you won’t need Stripe at all, simply click ‘Save & Publish’ from here:
Optional Step. Integrate Stripe to accept payments
If your event is a paid event, you can set your payment option to Stripe which will enable you to accept credit card payments in Juven then click ‘Save & Publish’:
Setting up Stripe is done on Stripe’s website and typically you are able to register your business on Stripe and start accepting payments for your event on Juven instantly. We suggest you look into this after you finish reading this guide, if you’re interested in learning more.
Step 4. Create your Meeting Invitation Link email on Juven
Now, create your Email Template which will be used to send the Meeting Link to your confirmed attendees.
Click on the ‘Email’ section of your Juven organization dashboard then click ‘create email template’. Here you can create your own custom email including your company logo and buttons:
On Zoom you can either copy your New Meeting invitation link:
… or you can copy the invitation from your scheduled event:
Now back to the Email builder:
Inside the Email builder drag and drop the elements that you’d like to add for cosmetic purposes. Then drag and drop a Text Paragraph then paste the invitation link from above. Click ‘Save’.
Step 5. Send your Invitation Link Email to your confirmed guests
Next, when you want to send the Invitation Link Email to your confirmed guests, go to the Events section on Juven.
When you click the Events section you will see your event listed. Simply click on your event.:
Then click on ‘Guests’ to access your guest list. Select all the guests you would like to send your Invitation Link Email to, then click on ‘Email’ in the top right of the screen shown below on the top right.
Then, select the Email Template you created earlier and click ‘Save’:
Once you click ‘Save’ the email will be sent to all those you selected:
The email will then be instantly sent out and received by your attendees:
You have now just completed your own Online Juven Event.
Good luck!
Juven is an all-in-one solution for organizations. It combines Event RSVP Software, Membership Management, and Email Messaging all in one platform.
Do you have a Juven account yet? You can sign up for juven here: https://manager.juven.co/signup
