21st Cetury Paper Blues
You heard it before. The digital age began with the promise that technology would soon free us from drudgery. Paperwork would soon be a thing of the past. Email was supposed to kill traditional snail mail; e-paper was going to kill paper books and documents. That was the prediction, but the view from 2019 shows that neither of these digital innovations in our technological landscape actually removed the demand for their analog (paper) counterpart. It seems traditional mail and paper books are here to stay.
But what about digital forms, you ask? Well this is where things should buck the unfortunate trend with email and e-paper. While there are some arguments for retaining traditional mail and paper books and documents–nostalgia, physical records or aesthetic reason– no such reasons could apply for paper forms and surveys.
Quite simply, NO ONE WANTS MORE PAPERWORK!
The Problem With Paper
Do you still have to process paperwork for forms and surveys for your club or association? Does your workflow involve manual entry of information from one place to another? That is the problem with paper. Everything has to be manual. This is no way to work smart.
There is one more problem that can happen with paper. Whether accidentally misplaced, or maliciously removed, it can get lost. And then what?
Now digital data-entry is by no means immune to becoming lost. Just think about the last time you forgot where your digital file was, or when you misplaced your USB drive! Nonetheless, this is far less likely to happen. Moreover, you could always hit the search function in your OS to try to locate something.
Green Impact
Our crisis of global climate change and pollution has brought environmental initiatives to the forefront of government and commercial consciousness.
It goes without saying that the most obvious impact of digitizing forms is that you end up using less paper, which will save trees. And that is the green touch that ought to be a killer argument never to use paper forms and surveys again.
But there’s more!
Data here, data there, data everywhere!
Do yourself a favor by taking the initiative to automate data entry from forms and surveys. Free services such as Google Forms and Survey Monkey, and even Juven, are readily and easily available for this purpose. Your survey takers already enter the data once, there’s no need for you to enter it a second time.
Naturally, while all these different platforms can facilitate automation, yet each still has their distinct advantages and disadvantages. For example, if you need to export you data for a report, you can easily export .csv files in Google Forms, but you will need to start a paid subscription in order to export any data from Survey Monkey.
Where did you put the data?
Paper forms processed in a centralized way still retain some benefits. Specifically, when those forms are entered manually into a spreadsheet, for example, at least they are still all in one place. That is of course assuming that it is a central repository! While there are dozens of viable free digital platforms for forms and surveys, the upshot of using all these different free services, is that the data you have may end up all over the place! That’s really not much better than leaving paperwork all over the place. Inevitably the situation arises where you can’t find what you are looking for because your data is silo-ed in different places.
What you really need is a centralized, integrated platform to ensure that information that is captured doesn’t get misplaced. That is where Juven really shines.
One Platform – Many Forms of Engagement
No pun intended, Juven is a complete engagement platform. That means you can engage your organization’s community by many different means throughout their journey with you. Most saliently, Juven allows you to engage your community through running events and selling tickets. Juven’s membership system makes it extra easy to see who it is your should be engaging with — your members! Naturally members don’t need to fill out a paper sign-up form. And you won’t need to send any paper receipts for applications! Surveys to collect feedback and ideas from your membership is an excellent way to engage them.
Creating a form or survey on Juven couldn’t be easier!
Creating forms and surveys and sending them out couldn’t be easier. The different elements for a survey can be dragged and dropped into the builder, before you can send them out by email template to your membership list. And all that information begins and ends in the one place, on the Juven platform!
Moreover, because Juven is cloud-based, you can access that information anytime, anywhere, as long as you have internet access.
Juven – Say Goodbye to Paper Forms and Surveys!
We’ve outlined some pretty compelling reasons to change away from using paper forms and surveys. It’s neither efficient or environmental to continue using paper! Moreover, not just from paper forms and surveys, but from using discrete digital services. Juven is an integrated platform, which means all your data is in one place.
But don’t just take this blog post for gospel. Whip your paper forms and surveys into automated, digital shape ! Start a free trial to try our form builder right away!
